Before an Incident

What is an incident?

Any unplanned disruption or degradation of service that is actively affecting customers ability to use LEANSTACK.

What is a major incident?

Any incident that requires a co-ordinated response between multiple teams.

What triggers our incident response process?

Our incident response process should be initiated for any major incident. It provides a framework for effectively responding and reaching a fast resolution time. Our incident response process can be triggered one of two ways, either via automated monitoring and alerting, or manually via human action.

Automated Monitoring

Throughout our system, we monitor various metrics to determine if our system is in a state which would require a co-ordinated human response in order to resolve. To determine which metrics we monitor, and what to monitor them for, we ask ourselves these questions. If the answer to any is "No", then we should trigger our incident response process.

  1. Can customers perform all incident response functions provided by LEANSTACK, across all platforms?
    • e.g. Can customers acknowledge, reassign, and resolve incidents via every supported method?
  2. Are customers receiving notifications within SLA?

Human Escalation

Automatic monitoring is only part of the process. We may have parts of our functionality which lack the necessary monitoring. It's important to still be able to trigger a coordinated incident response in those cases. For example, if our Support team start to receive requests that indicate a system issue, they need to have the power to trigger our response. Any LEANSTACK employee has the ability to trigger our incident response process at any time.

We trigger on any unplanned disruption or degradation of service to which any LEANSTACK employee deems necessary of requiring co-ordinated incident response.

When is a response required?
If you are unsure of whether response is required, trigger our incident response process.

Incident Severity

Our  severity definitions determine how severe we think an incident is, based on some pre-defined guidelines. The intent is to guide responders on the type of response they can provide. For example, the higher the severity, the riskier the decisions you can take to return the system to normal.

Severities are useful to quickly determine whether something requires a more complex response, or whether it requires a co-ordinated response at all. However, they are not a black and white definition of what constitutes a major incident. If something is not covered by our severity definitions, but you think it requires incident response, then it requires incident response. We only need to know one thing: "Is this a major incident?". The severity level can be determined later, and isn't a requirement of triggering our response process.

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